MDM & GP Tips Blog

There are a few key items you'll likely want to tune in OneDrive settings before setting it loose in your environment. As such. Microsoft gives you the ability to manage Intune settings in both Group Policy and Intune. Those settings are: 

• Prompt users when they delete multiple OneDrive files on their local computer
• Warn users who are low on disk space
•  Silently sign in users to the OneDrive sync app with their Windows credentials
•  Use OneDrive Files On-Demand and Coauthor and share in Office desktop apps (User).

To configure OneDrive settings using the Microsoft Intune Admin Center., navigate to Devices > Configuration > Create New Policy in the Microsoft Intune Admin Center. When creating the policy, select "Windows 10 and later" as the Platform and "Settings catalog" as the Profile type. After naming the policy, type "OneDrive" into the Settings picker and select the OneDrive options. You can then choose which of the settings you want to include in the policy as shown in the screenshot below. In this example, I have chosen six settings that serve important functions in OneDrive.

1. Prompt users when they delete multiple OneDrive files on their local computer

This is a data protection feature designed to prevent unintended bulk file deletions in OneDrive. When enabled, this setting triggers a warning prompt if a user attempts to delete multiple OneDrive files simultaneously. If a user tries to delete a large number of files larger at once that is larger than the configured threshold, they will see a pop-up message asking them to confirm the deletion action. The setting includes a configurable threshold that you can set to trigger the prompt as shown in the screenshot below.

        2. Warn users who are low on disk space

This setting monitors the local disk space on a user's device to prevent them from unexpectedly running out of storage, which could impact their ability to sync OneDrive files. It includes a configurable threshold, specified in GB, that triggers a warning notification to users when their available disk space falls below this set level as shown here below:

3. Silently sign in users to the OneDrive sync app with their Windows credentials

When enabled, this setting automatically authenticates users with their existing Windows login information to ensure a seamless Single Sign-On (SSO) experience, thus eliminating the need for manual credential entry.

4. Silently move Windows known folders to OneDrive

When enabled, this setting automatically redirects a user’s Windows known folders (such as Documents, Pictures, and Desktop) to OneDrive without user intervention. This aids in ensuring that important files are automatically backed up to the cloud by moving the contents of these folders to OneDrive. Once enabled, you must provide your tenant ID as shown below.

       5. Use OneDrive Files On-Demand

When enabled, this setting allows users to see and interact with all their OneDrive files in File Explorer without downloading them all to their device. Files are downloaded only when opened, which saves local disk space. Users can choose to make specific files or folders always available offline.

       6. Coauthor and share in Office desktop apps (User)

When enabled, this setting allows users to simultaneously work on the same document with colleagues, allowing users to edit them and see each other’s changes in real-time.

Using Group Policy

You can also manage these settings using Group Policy.  Five of the above settings are from the computer side. Navigate to Computer Configuration > Administrative Templates > OneDrive and enable any of the five settings shown in the screenshot below. Here, I have highlighted the “Prompt users when they delete multiple OneDrive files on their local computer” setting.

The remaining setting, “Coauthor and share in Office desktop apps (User)” is a user side setting. Navigate to User Configuration > Administrative Templates >OneDrive and enable the setting as shown in the screenshot below.

The remaining setting, “Coauthor and share in Office desktop apps (User)” is a user side setting. Navigate to User Configuration > Administrative Templates >OneDrive and enable the setting as shown in the screenshot below.

Windows shortcut keys are pre-defined keyboard combinations that allow users to perform various tasks and functions quickly and efficiently within the Windows operating system. Shortcut keys enable users to execute commands and navigate the system faster than using a mouse or touchpad. Windows shortcut keys may provide an alternative way to execute commands or access system functions that are normally restricted or blocked through traditional menus and interfaces. That’s why in some cases, it may be worthwhile to disable Windows keystrokes all together. You can do this using either Group Policy or Intune.

Disabling Windows Shortcut Keys using Group Policy

To disable Windows shortcut keystrokes in Group Policy you can create a GPO using the Group Policy Management Console. Then use Group Policy Editor and navigate to User Configuration > Administrative Templates > Windows Components > File Explorer and enable the policy setting titled “Turn off Windows key hotkeys” as shown in the screenshot below.

Then assign the GPO to the applicable users or groups.

Disabling Windows Shortcut Keys using Intune

You can also achieve the same result using the Microsoft Intune Admin Center. Navigate to Devices > Configuration profiles and click on create profile. Select Windows 10 and later as the platform and choose the Custom template. Enter a name for the profile and then add the following OMA-URI settings:

• Name: Enter a name for the setting.
• Description: Provide a description (optional).
• OMA-URI: ./Device/Vendor/MSFT/Policy/Config/KeyboardFilter/Enable
• Data type: Select Integer.
• Value: Enter 1 to enable Keyboard Filter.

Then assign the policy towards the designated users or groups and save it.

You can create a "Settings Page Visibility List" policy that allows administrators to show only specific pages in the Settings app. The secret here is the "showonly:" string that appears in the custom OMA-URI settings. In this example I will choose the only the following settings to remain visible.

• bluetooth: Bluetooth settings
• camera: Camera settings
• about: System information
• sound: Sound settings
• easeofaccess-audio: Ease of Access audio settings
• windowsupdate-action: Windows Update actions
• sound-devices: Sound devices settings
• apps-volume: App volume and device preferences
• easeofaccess-visualeffects: Ease of Access visual effects
• appsfeatures-app: Apps & features
• installed-apps: Installed apps list
• privacy-webcam: Privacy settings for webcam

Using the Microsoft Intune Admin Center, navigate to Devices > Configuration > Create > New Policy. Select Windows 10 and later as the Platform and Custom as the Profile type. Name the policy and click Add to configure the OMA-URI settings as shown below.

The OMA-URI path is OMA-URI:

./Device/Vendor/MSFT/Policy/Config/Settings/PageVisibilityList

Choose String as the Data Type. The string will include the following:

Value: showonly:bluetooth;camera;about;sound;easeofaccess-audio;windowsupdate-action;sound-devices;apps-volume;easeofaccess-visualeffects;appsfeatures-app;installed-apps;privacy-webcam

When completed the OMA-URI settings will look something like this:

Then assign the designated groups to the policy and save.

If you use Azure AD to host your user accounts, you may want to create conditional access policies for when employees attempt to access certain cloud applications. An example might be an enterprise resource planning solution, an employee benefits site or a password manager. A couple of conditions you can assign might be:

• Require MFA as an extra layer of authentication beyond passwords to reduce the risk of unauthorized access even if credentials are compromised.
• Require that access be only granted from Azure joined devices.

Conditional access policies allow you to safeguard sensitive information and apply stricter controls only where they're most needed. They may also aid in complying with various regulatory requirements and helps mitigate risks associated with remote work.

In this example I am going to create a conditional access policy for LastPass, a password management tool. To create a conditional access policy for a specific cloud application, sign into the Microsoft Intune Admin Center and navigate to Devices > Conditional Access. Click "New policy" to start configuring the new conditional access policy.

Give the policy a descriptive name and go to assignments. For users I chose a group comprised of all IT workers that regularly access many applications. I then selected the two LastPass cloud applications that our organization uses as shown in the screenshot below:

Then under Access Controls I will create two conditions for granted access. The first is MFA and the second is that the user must be using a compliant device as shown below.

For added security you can specify a sign in frequency under the Session category. Assigning a sign-in frequency requires users to re-authenticate periodically when accessing cloud applications or resources. As shown in the screenshot below, administrators can customize the frequency based on the sensitivity of the applications or data. In this case I am requiring users to reauthenticate each day.

Dev Drive is a new feature in Windows 11 designed to enhance performance for developers. It provides a specialized storage volume optimized for tasks like cloning repositories, building code, and copying files. Dev Drive is built on Microsoft's Resilient File System (ReFS) technology and offers improved performance and data integrity compared to NTFS. It also provides enhanced control over storage volume settings and security, including trust designation, antivirus configuration, and administrative control over attached filters.  You can learn more about Dev Drive and how to create it here in this article.

You will need to create a policy first that allows the creation of Dev Drive storage volumes on Windows 11 devices. When enabled, users with appropriate permissions can create and use Dev Drives. 

How to Enable Dev Drive using Group Policy

Create a GPO and use the Open the Local Group Policy Editor. Navigate to Computer Configuration > Administrative Templates > System > Filesystem and enable the Enable dev drive" policy as shown in the screenshot below:

Note that the optional antivirus filter setting ensures that antivirus protection remains active on Dev Drives, even if local administrators attempt to detach it. Once enabled, assign the policy to your DevOps users for policy deployment.

How to Enable Dev Drive using Intune

Using the Microsoft Intune Admin Center, you will navigate to Devices > Configuration > Create > New Policy. Select Windows 10 and later as the Platform and Administrative Templates as the Profile type. Now go to Computer Configuration > Administrative Templates > System > Filesystem just like the Group Policy example. The screenshot below shows the configured settings:

Given the increasing ease with which passwords can be compromised, relying solely on password authentication is no longer a secure method for controlling access. In response to this vulnerability, many companies are now widely implementing Multi-Factor Authentication (MFA) to strengthen their cybersecurity defenses. MFA adds an essential layer of security by requiring multiple forms of verification, such as passwords, security tokens, or biometric scans. This added layer of protection makes it significantly harder for unauthorized individuals to access sensitive data.

Intune provides multiple secure authentication alternatives. Some built in options include Passwordless MFA that includes phishing resistant methods that use Microsoft Authenticator. It also includes the use of FIDO2 security keys and Windows Hello for Business. Intune. In the case of FIDO2 keys, you can restrict authentication to specific manufacturers.

Custom Authentication Strengths

 Microsoft Intune provides administrators with the flexibility to create tailored authentication requirements that can precisely match their organization's security needs. Administrators can create up to 15 custom authentication strength using the following authentication methods:

• Password
• SMS
• Voice call
• Microsoft Authenticator app (push notification)
• OATH hardware token
• OATH software token
• Windows Hello for Business
• FIDO2 security key
• Certificate-based authentication

You can use different combinations to enforce specific authentication methods for different scenarios. For instance, different authentication strengths can be required based on whether users are accessing resources from inside or outside the corporate network. Stronger authentication methods can also be required for users or sign-ins deemed high-risk.

To create new authentication strengths using Microsoft Intune Admin Center and navigate to Conditional Access > Authentication strengths and click "New authentication strength". Then select the desired authentication method. In the example below I made a authentication strength for Passkeys FIDO2.

I then clicked the advanced options and chose checked Microsoft Authenticator (Preview).

Then click create and you are one.

Creating a Conditional Access Policy

Now let’s use the new authentication strength in a conditional access policy. Return back to Conditional Access and click “Create New Policy.” Then do the following:

• Give the policy a descriptive name such as "Require FIDO2 for Passwordless Access".
• Under "Users and groups", select the users or groups you want this policy to apply to.
• Under "Cloud apps or actions", select the applications you want to protect as shown in the screenshot below

You can then choose the conditions that will trigger the policy such as User risk level, device platform or location.

To configure the Access controls, go to Grant and select Require authentication strength" and select an existing custom strength. You can also create a new authentication strength here as well.

The Grant section will now show 1 control selected as shown below.

Now Set "Enable policy" to "On" and create the policy. You have now created a conditional access policy with your custom authentication strength.

Admins can tag devices using Microsoft Intune to enhance device management, organization, and security across their enterprise environment. Tags can be used to efficiently group and categorize devices based on various attributes such as department, location or function. This logical grouping enables IT teams to apply policies, updates and security measures more effectively. Tags can be automatically assigned and updated through dynamic rules, ensuring that device classification remains accurate and up-to-date. Some of the applications of tagging includes the following:

• Tags can be used to filter and search for specific devices in large environments to improve management efficiency.
• Tags can be used to apply specific policies, configurations, or software to groups of devices that share common characteristics.
• Tags can help in tracking and managing hardware assets across an organization.
• Tags can be used to identify devices that require specific security measures or compliance checks.
• Tags can provide additional context about devices, which can be helpful during troubleshooting or decision-making processes.

In other words, tagging provides numerous management options and can prove a way to simplify your MDM efforts.

Create a Configuration Policy

To implement tagging using the Microsoft Intune Admin Center, navigate to Devices > Configuration > Policies > and create a new policy. Choose Windows 10 and later as the Platform and select Custom Templates as the Profile type.

You will then apply a name for the policy and configure the OMA-URI Settings. The OMA-URI path is the most critical here so use the following path:

./Device/Vendor/MSFT/WindowsAdvancedThreatProtection/DeviceTagging/Group

In the example below I selected String as the data type and made a tag called IT Employee.

You could also use a PowerShell script to create tags and deploy the script through Intune. I can then create a dynamic group in Azure AD that includes all devices with the “IT Laptop” tag. Security policies and configuration policies could then be applied to devices belonging to the IT role group.

The Microsoft Intune Admin Center enables you to create Conditional Access policies based on locations for additional granular control over access to organizational resources. This feature is particularly valuable for entities with geographically limited operations, such as school districts, government institutions, or regional businesses.

For instance, if your organization's users are primarily located within a single country, you can implement a policy that restricts logins from all other countries. This approach significantly enhances your security posture by mitigating risks associated with global cyber threats.

By leveraging Named Locations in Conditional Access policies, you can effectively:

1. Block access attempts from unexpected geographical areas

2. Reduce the attack surface for brute force and credential stuffing attacks

3. Minimize the risk of unauthorized access from foreign IP addresses

By restricting access from unfamiliar or high-risk locations, organizations can reduce the risk of unauthorized access and potential security breaches.

Create Country Locations

To create these location areas, you need to navigate to Devices > Conditional Access > Named Locations. Here you can create locations according to Countries, IP addresses and Multifactor Authentication Trusted IPs as shown below.

Let’s say you want to create a conditional access policy that stops all login attempts from other countries. Click Countries location and select all countries outside of your own as shown here.

Once you've defined the Named Location, you can proceed to create a corresponding Conditional Access policy. Configure the policy to use the location condition, selecting the Named Location you've previously defined. You may want to initially enable the policy in "Report-only" mode. This allows you to monitor its potential impact without affecting user access. You also need to be mindful of employees who travel internationally as this may require you to:

a) Create exceptions for specific users or groups

b) Implement a process to temporarily modify the policy for traveling employees

c) Create a traveling policy that allows access from all countries and assign it to anyone traveling temporarily.

The screenshot below shows how anyone attempting access from all other countries of the world will be blocked.

Other Location Scenarios

You can also create locations based on IP addresses or ranges. You can use these locations for a variety of instances. For instance, you can create policies that differentiate between office locations and remote work environments that apply security measures differently for set locations. You also may be receiving failed login attempts from a certain IP address and make a conditional access policy to block it.

You can also create trusted IP locations to coincide with your MFA conditional access policies. In this scenario, all logins except those originating from your trusted IP ranges. Users connecting from trusted locations will not be prompted for MFA, while those connecting from outside these ranges will need to complete MFA.

One of the first objectives of a hacker upon infiltrating a network is to gain access to a privileged identity within your organization. One of the more powerful privileged accounts in your network is probably an Intune admin as these accounts weld a lot of power. Should one of those accounts get compromised, they can do significant list of things to your MDM environment such as deploy a malicious application to your corporate devices such as ransomware or backdoor apps. They could also deploy a harmful PowerShell script or other executable script.

MAA is like MFA

With the rapidly expanding threat landscape of today, relying on a single password to secure user accounts is no longer viable. This is why multifactor authentication (MFA) is now considered best practice, as it provides an additional security layer to protect digital identities. Now let’s apply that same logic to your Intune environment.

You cannot risk the compromise of a single Intune admin account that can then execute malicious tasks at will. Like MFA, Multi Admin Approval (MAA) adds an extra layer of security by requiring multiple administrators to approve certain critical actions before they can be executed. This means that if you create a new policy to deploy an application, that policy will not be enabled until a member of the assigned approval group authorizes the action.

When a Tenant account attempts to modify a resource protected by an access policy, Intune implements withholds applying the change until a member of the designated approval group reviews and authorizes it. This process ensures that critical changes undergo additional scrutiny before implementation. The approver has the authority to either approve the change and allow it to proceed or reject it which will block it entirely.

How to Configure MAA in Intune

Note there are some prerequisites that must be met prior to enabling MAA:

• Multi admin approval requires a minimum of two administrator accounts within your tenant
• Creating an access policy requires that your account be assigned either the Intune Service Administrator role or Azure Global Administrator role.
• To qualify as an approver, an account must belong to the group assigned to the access policy for a specific type of resource.

To enable MAA for Intune go to the Microsoft Endpoint Manager admin center and navigate to Tenant Administration > Multi Admin Approval > select Access policies and click Create as shown in the screenshot below.

Create a name for the MAA policy and select either Scripts or Apps for the Profile type as shown below.

Next is the Approvers page where you will click “Add groups” and select the group of users that will act as approvers for this policy.

Then review and click Create to finalize and save the policy.

Approving Requests

So now let’s say you create an Intune policy to deploy a new application. A new step will be required for you to include the business justification for your request. Rather than an active policy, it is submitted as a request and awaits approval. You can monitor the status of your requests on the MAA page. There you will see a list of all your submitted requests, along with their current status.

The status of your requests can be one of the following:

• Pending: The request is waiting for approval from another administrator.
• Approved: The request has been approved and the changes have been applied.
• Rejected: The request was rejected by an approver.
• Canceled: The request was canceled by you or another administrator.

To approve the request of another admin, simply navigate to Pending requests and select the specific request you want to approve. Make sure that all administrators involved in the approval process are notified of pending actions.

Microsoft Intune offers two primary methods for managing Control Panel settings on Windows devices: Administrative Templates and the Settings Catalog. Administrative Templates are based on ADMX files, similar to Group Policy Objects (GPOs) in on-premises Active Directory. By using the administrative templates, you can configure a wide range of settings, including Control Panel visibility and functionality. This method provides a familiar interface for administrators who have experience with Group Policy.

To use this method, open the Microsoft Intune admin center and navigate to navigate to Devices > Configuration > Create New profile and select Windows 10 and later as the platform and Administrative Templates as the Profile type. In this example I want to hide Add or Remove Programs. In the screenshot below I went to User Configuration and chose “Remove Add or Remove Programs” and then enabled the setting as shown in the screenshot below.

Another approach might be to remove the Programs and Features page altogether. To do so, navigate to User Configuration > Control panel and select “Hide specified Control Panel items” and set the option to enabled. As shown in the screenshot below, list the Control Panel items you want to hide using their canonical names. Here Is chose to hide System Settings and Programs and Features. Complete the creation process by assigning the policy to the designated groups.

Using Windows Settings

You can also manage Control Panel with Intune without using administrative templates. In this case you will use the Settings Catalog that will apply to both the traditional Control Panel and the modern Settings app. Once again, navigate to Devices > Windows > Configuration profiles and click on "Create Profile". Then select "Windows 10 and later" as the Platform but this time choose "Settings catalog" as the Profile type.

In the Settings picker do a search for “control panel” and I chose “Add or Remove Programs” but this time I had more options to choose from. I then “Hide Add New Program page for users. Then I enabled the policy to the left as shown in the screenshot below.

You can also hide specific control panel items as well as shown below.

Both administrative templates and the settings catalog can be used to manage the Control Panel using Intune. The settings catalog offers more comprehensive options, including all settings available in Administrative Templates plus additional ones. It allows administrators to search for specific settings and create custom groups. However, in many cases, both alternatives may prove equally effective for managing Control Panel settings. The choice often depends on the specific requirements of the organization and the preferences of the IT administrators.